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5.00 Treasurer Job Description

Elected Position
Two-Year Term
Elected Even-numbered Years

The Bylaws as adopted June, 2002, "Duties of Officers," state:

The Treasurer shall receive and deposit all fund and shall issue receipts therefore. All payments from Association funds shall be authorized by the President at each board meeting or through a system of correspondence between the two officers. The President shall scrutinize all requests for payment and initial, indicating approval or disapproval. A final report shall be presented at each meeting of the Association. The accounts of the Treasurer shall be open to the Auditing Committee at the close of each fiscal year or as requested by the Board of Directors. The Treasurer shall be a member of the Board of Directors; shall be chairman of the Budget Committee; and shall be an ex-officio member of all Finance committees.

In addition to the current Job Description for All Elected and Appointed Members of the Board as described in Page 1.00 of this section, the Treasurer shall:

1. Serve as Chairman of the Budget Committee and appoint members to serve on that committee. The Budget Committee should include, but not be limited to, the Vice President, a past president, and a former treasurer. It is suggested that a list of budget line-items be prepared annually for distribution for the incoming board members. This list would indicate what items and/or activities fall under each line item as well as the dollar amount budgeted for that year.
2. Serve as an ex-officio member of all finance committees. Since the largest portion of the annual budget is attributed to conferences, shall work especially close with the Vice President and the Program Committee.
3. Receive and deposit all funds such as membership dues, conference fees, Ways and Means receipts, annual affiliation fees, etc.
4. Issue receipts for all monies received.
5. Issue checks for any approved expenses in accordance with the Bylaws.
6. Present a detailed financial report for each meeting of the Board or as requested by the Board of Directors. Each report should include a copy of the he-items as mentioned in Item 1 with current balances so members of the board would know the dollar amounts they have to work with for the remainder of the year. Since some line-items are used by more than one member of the board, this would alert any problems. Present finance records for audit at the close of each fiscal year or as requested by the Board of Directors.
7. Submit Form 990 to Internal Revenue Service for tax exemption as required.
8. A signature card from the bank shall be signed by both the Treasurer and the President although only one signature is required when writing checks.
9. Arrangements are to be made for bonding of designated board members.
10. Perform additional duties as assigned by the President or the Board of Directors.

Approved: June 6, 2003

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