| Section 2. |
The President, with the approval of the Board of Directors, shall appoint such other committees as may be necessary. |
| Section 3. |
Each committee chair shall be responsible for securing committee members and shall submit a written report at the annual meeting. |
| Section 4. |
Each committee shall consist of a minimum of three members. With the approval of the Board of Directors, exceptions may be made depending on the function of said committee. |
| Section 5. |
The President shall be an ex officio member of all committees, with the exception of the Nominations and Elections Committee, and should be notified of all meetings of committees. |
| Section 6. |
A majority of the members of any committee shall constitute a quorum for the transaction of business for the committee, by the Board of Directors. |
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ARTICLE XIII – MEETINGS |
| Section 1. |
The Association shall hold an annual meeting at such time and place to be determined by the Board of Directors. |
| Section 2. |
The Association may hold special meetings at such time and place as may be determined. |
| Section 3. |
Conferences may be held at such time and place as may be determined by the Board of Directors. EOPO and BASA may cosponsor and share expenses and profits for a conference/seminar annually. |
| Section 4. |
Written or printed notice of annual meetings, special meetings, or conferences of the Association shall be delivered in person or by mail not less than thirty (30) days before the date of the meeting to each member entitled to vote at such meetings. Notices shall state the day, place, hour, and the purpose for which such meeting is called. |
| Section 5. |
The Board of Directors shall meet at least annually. Other meetings may be called by the President. Notice of such meetings shall be prescribed by the Board of Directors. |
| Section 6. |
At the meetings of the Board of Directors, a majority of the voting Board members shall constitute a quorum. In the absence of a quorum, business can be discussed; however voting shall not take place unless at least seven (7) voting members of the Board of Directors are present. |
| Section 7. |
Online voting is permitted for urgent issues that occur between Board of Directors meetings. The President shall initiate an electronic message to the current Board and all Past Presidents with an explanation and rationale of the request. The message shall have 48 hours allowed for discussion. All responses require the sender to Reply All. After 48 hours have elapsed, a majority of the responses from the Board of Directors shall be in agreement that the online vote is urgent and cannot wait until the next meeting of the Board of Directors without jeopardizing the integrity of the organization. Then, the President shall proceed and include the original request to the current Board (and all Past Presidents) asking for a motion, a second, and voting will be open to eligible voters for the next 24 hours. Holidays (as defined in ORC 124.19), Saturdays and Sundays, will not count as part of the 72 hours. All voting shall be done by Reply All. The President shall send follow-up email with the results of the voting. For Past Presidents that do not have access to email, a hard copy of all online voting correspondence shall be mailed to them. The President shall maintain a printed copy of all online voting correspondence and present at the next Board of Directors meeting to be made a part of the official minutes for approval. |
